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Special Board Meeting 5-14-20 (Open Session, Online Video)

Added May 15, 2020 •

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Various items and discussions are presented at a Meeting of the Board of Trustees, May 14, 2020. This is the Open Session recording. There were no actions taken in Closed Session, in which the meeting adjourned at 7:50pm. (19 min)

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will call the meeting to order we will begin with the Pledge of Allegiance Allegiance wanderu call sorry I was on mute Daniel denier Melissa neuberger the motion to approve the agenda 2nd and 2nd by dentist but there's been a steady roll call vote gang up the near Melissa neuberger Cherry for Coronavirus public comments 3.1 what does the approve the contract with engine free immigration of services mr. Duncan's going to be the presenter on that Amendment to the contract was actually mentioned in the previous item that we from last January that there would be an additional cost for integration fortunately we didn't have the contract in time to include it with last week's of bored items wanted to make sure we brought this back so you could clearly see what the contract was for this will allow for single sign-on integration with canvas as well as it will allow our teachers to incorporate and utilize the Edgenuity content directly in their courses they design for any distance learning that may need to happen if it any questions from the board can you get a motion to approve services Melissa do as a second the dentist Rico recklezz Melissa neuberger Cherry pepperoni I don't like you and we're going to move on 2.2 which is approval of District computer leases for 2020-2021 school year mr. Clemens and mr. Duncan both presenting on this I don't know who what you want to start off and explain the quotes I can if you want me to explain the quotes or do you want to talk about why we're doing it's been like this last week we are trying to make sure that we are being creating a sin environment where where is flexible as possible whatever the start of school year looks like next year we are you know we have our suspicions that things will not be 100% back to normal so by making sure that all of our students have one to one devices will be able to provide Construction in a distance learning model or some sort of hybrid model or just to support instruction and that will still be prepared to go to distance learning if we see a Resurgence in covid-19 and and we're at sheltered home again we are just so you're aware this quote is for a is for 1050 devices and which would bring us up to one to one we have. the state for Rural school funding for computers we have not received any information back from that but the hope is that they will at least give us something and that will help us lower the total cost. Can I get a fidget real quick they're to one of the other things that we're looking at doing and mr. Clements in a conversation about an hour hour-and-a-half ago there's also the cares act funny it's coming in which could potentially fund or all of this and in general at the same time I had a webinar earlier today with FEMA so I've gotten us a login and everything to apply for FEMA funding one of the things that mister, but I spoke about earlier was the fact that with the approval today if maybe that it's more beneficial for us as a district to pay the instead of a lease that to do an outright purchase for the 400,000 if we're going to get FEMA funding as well as the care care cares act funding because if if this is going to be if we're able to fund this completely from another source obviously it would be ideal that it would not hit our general fund that we'd be able to fund it through FEMA or maybe it might be a combination thereof of FEMA and the cares act funding but it may be in Kevin you can jump into cuz I know Kevin was on a call with somebody earlier that it made me that The Purge in order to qualify for the funding we may need to purchase all of it up front so tonight what we would ask for is the premium permission to move forward with but at the same time to have the liberty of doing what's best financially for the district in doing so so it may be that financially it makes more sense instead of the $101,000 lease payment to do it up front for the 400,000 with the idea that if we do the least payment we would have to budget in the out years if we're able to qualify for FEMA and the care Zack funding we could potentially all of this and not have to build it into our budget which would be ideal so I just want to make that clear case and let you know that we're looking at every Avenue possible to to fund this outside of our normal budget we have to make a decision quick if like Sean said we want to have all these Chromebooks for the next school year isn't it probably if we put the order in today is going to be at least 45 days so basically water board meeting is there any potential delay because law the weather people are going to be asking for in purchasing them at even if we asked for the contract now that they might not be delivered for 5-6 months from now Beauty with these actually Melissa went to CDW Sterling in the reason we picked these these devices not only were they a little cheaper than the two in ones but they also I think it's nineteen thousand of them were in stock so he said thank you Steve Whitaker has acted jumping there's a couple questions real quick on it lending would we know that that that we would get that you know a couple months couple years so that they share that funding will know what her allocation is pretty quickly here that we're estimating and cares act funny will be at this Basin what's been released I'm estimating in our our funding will be between three and four hundred thousand just for the cares act funding the FEMA unfortunately I think will be a longer-term there's so many people applying obviously it's it's nationally so it's not just within the state to so it's going to be a little bit more time before we find out what we would receive for FEMA I do have a contact with FEMA now that I have I have a question into him to see when we would find out and it is because part of the female station isn't just these devices Dixie additional disinfect some things we purchased for operations and devices and everything hotspots work we're going to fly for for everything that we can so it was not just this funding by itself so that it'll be some more time to FEMA that we find that out but then cares act funding would be obviously shorter timeframe when we need to purchase more hotspots Kevin you can jump in my understanding is work good with hotspot why can't we have we have an additional question about the have you guys had any complaints about I've been hearing that the students there's not enough like they can sit in on maybe two meetings a week and then do some of their homework but then they run out of hotspot so I think it only gets so much if they're not charging them that would be a problem they don't slow way down after the so many because they I don't know I'll ask again. I had a few parents the whole family working out the hotspot well they said it should only be the student but the students would you know they're saying they can have two classroom meetings a week and then you know a lot some of their homework but sometimes they don't have enough to get through like a baby more online stuff they got it I crashing wondering or are we certain that they're talking about the hot spots that we issued or are they made about the gold School issued hotspot like that it was limited that you get for whatever should be Unlimited already I said why you need to come back to school district if I don't know you need more it all up I didn't know if we had 11 or not contact you anyway but I'll reach out again and let them know Sydney you know my understanding is that even if it is unlimited if everybody is using the Verizon data at the same time Verizon might mitigate how much goes through to everybody if using it at peak hours they might have slowed down no different than if you were trying to use the internet at the same time that everybody else is Right understanding that or something else like slow down heavy usage time okay psychosocial diagnosis response little couple more questions on this is this a pen company that we've used previously I thought I recognized him although we did get just for clarification we did get multiple chemistry and you were mentioning that if we get the cares after the funeral funding on this we may look at first thing rather than leasing the number that have been presented tonight us is that the least number that's a poor Hunter 4000 price to purchase would be a savings Now bring up the quote the quote is to okay the difference obviously would be in the fifth year we would own them if we purchase them outright so we would still tainos in the fifth year any other questions for the motion then the motion facts about lease you talked about the option to either lease or buy so wouldn't you have to change the motion that's a good catch Dennis I think maybe if the motion can be to procure the computers in need I don't know the most financially prudent or physically proven method something along those lines or use a not-to-exceed figure yeah yeah somebody want to make that motion what's what is the best language and as far as you're saying to the machine's not to exceed a certain amount or to procure the machines in the Disco way probably skip recording machines in a not-to-exceed mount not to exceed amount of the four hundred and $5,339.68 400 + what 9 + $5,339.68 is what the proposals for call Megan to approve exterior angles computers with a not-to-exceed price of $405,339.68 I have a motion and I will make the second on that and then I will ask is there any further discussion hearing none I will ask for roll call vote hi Melissa neuberger Cherry Park haronian Dennis Richardson motion passes and I thank everybody for joining us this evening we are going getting ready to adjourn for a closed session before we adjourn to close session I want to do we haven't even after closed session we will come back and Report out actions taken during closed session after discussing with our legal counsel do notice on each item 6 says that a written report District website after closed sessions dictating any actions that were taken during closed session real thing in Open Session to report out I noticed that is there any public comments on closed session topics there's no public comment on closed session topics if anyone just real quick break before we get a five minute break before we start close session okay see you in 5 right by thank you

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